Privacy Policy for SmartStaff Attendance Register

1. Information We Collect and How We Use It

To deliver an efficient, automated attendance and salary calculation service, the App processes the following categories of information:

• Account & Contact Information: When you register or log in, we may collect your Phone Number or Email address through Firebase Authentication to securely verify and authenticate your business account.
• Business, Staff & Attendance Records: Employee names, contact details, daily attendance entries, overtime hours, wage rates, advance payments, and cash book transactions entered into the App are processed to provide staff tracking, wage calculations, and PDF salary slip generation.
• Storage & Camera Permissions: If you choose to attach an employee photo or business logo, the App requests local storage or camera access solely to select and display the image within your records.
• Device Identifiers & Diagnostics: We may collect non-personal device information, advertising IDs, and diagnostic crash logs to detect errors, prevent fraud, and optimize app performance.

2. Data Storage & Google Drive Cloud Backup

Your business staff records, attendance registers, and cash book ledgers are stored locally on your device.

If you enable the optional Google Drive Cloud Backup feature, your data is backed up directly and securely to your own private Google Drive account using Google APIs. We do not sell, rent, or monetize your business or staff data to any third party.

3. Third-Party Services

The App integrates with trusted third-party SDKs that process information in accordance with their respective privacy policies:

• Google Play Services: Core Android system capabilities and app updates.
• Google Firebase (Authentication & Core): Secure user authentication (Phone OTP / Google Sign-In).
• Google Mobile Ads (AdMob): Displays banner and interstitial advertisements to free-tier users. AdMob may use device advertising identifiers (GAID) to deliver relevant ads.

4. Data Retention and Account Deletion

You have full control over your business and personnel data:

• You can view, edit, or delete any employee, attendance log, or transaction record at any time directly within the App.
• To delete your account and all associated cloud sync identifiers, you can use the in-app account deletion option in Settings or submit a deletion request to privacy@digihawke.com. Upon request, all associated identifiers will be permanently removed.

5. Children’s Privacy

Our App is a commercial business utility designed for business owners, contractors, and managers aged 18 and older. We do not knowingly collect personal data from children under 13.

6. Security

We implement industry-standard encryption protocols (HTTPS/TLS) for data in transit and adhere to applicable data protection regulations including the Information Technology Act and DPDP Act of India.